Streamline Your Operations
OpSpot supercharges your project management by optimizing team, contractor and machinery allocations, Streamlines Job assignments and Provides feedback for continuous improvement.
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Learn how OpSpot empowers Maintenance companies
OpSpot transforms maintenance companies by optimizing operations through streamlined task scheduling, resource tracking, and team management—all in real-time. Boost efficiency, deliver services on time, and keep projects on budget with ease.
Quote
Quote creation
Quote creation
OpSpot's quote feature allows you to create professional quotes directly from your customers' job site, saving the time you would and increasing effeciency whilst on the move.
Quote reminders
Quote reminders
Schedule automated follow-up messages to remind customers about outstanding quotes, ensuring no potential business opportunities are overlooked or slip through the cracks.
Customised lines
Customised lines
OpSpot's flexible platform allows you to easily include customised line items, enabling you to tailor job sizes and accommodate unique customer requirements. This ensures your business can cater to the diverse needs of your customer base with ease.
Set your price
Set your price
Easily set optimal pricing and generate confident quotes. Simply enter your costs and desired markup once to see the estimated profit margin, then adjust your pricing as needed before you send it off to your customer(s).
Plan
Project management & Scheduling
Project management & Scheduling
OpSpot empowers you to streamline your project management with intuitive tools that create detailed timelines, milestones, and deadlines. Visualize every phase using Gantt charts, calendars, and task lists, while resource scheduling optimizes the allocation of labor, equipment, and materials.
Intuitive calendar & tools
Intuitive calendar & tools
We offer free 1-on-1 product coaching to get you started and unlimited free customer support through live chat, phone, and email.
Manage project resources
Manage project resources
OpSpot lets you easily monitor and manage your project assets, infrastructure and equipment. Track usage, conduct audits, and review detailed activity records to minimise downtime and optimise your resources.
Manage field operations
Manage field operations
Streamline field operations with real-time communication tools that keep your teams and subcontractors seamlessly connected. Receive updates on site conditions, weather, and project progress to stay informed. Utilize pre-action checklists and inspections to ensure readiness for the job at hand, avoiding costly delays.
Action
Deliverable tracking
Deliverable tracking
OpSpot's intuitive calendar allows you to track and view progress across all your deliverables via stages. Ensuring you delivering on time every time
Mobile portability
Mobile portability
OpSpot allows you to stay connected on the job with mobile access to your app. You can upload photos, take notes, update customers, and capture digital signatures for proof of service. Keep projects moving forward no matter where your team is located.
Project details
Project details
Manage and access important job details from the job site, like photos and attachments—so you can complete the work without a hitch.
Quality Control
Quality Control
Ensure every project meets the highest standards with quality control tools. Conduct and document inspections, attach photos and notes, and use checklists for compliance and quality assurance throughout the construction process.
Payment
Invoice creation
Invoice creation
Generate a professional invoice with a single click. The invoice will be complete with accurate job details, ready to send to your customer for payment
Invoice follow-ups
Invoice follow-ups
OpSpot's application automates the payment follow-up process, sending customized email or text reminders to customers about their outstanding invoices.
Automatic payments
Automatic payments
OpSpot's automated billing feature allows you to get paid for your services without any manual effort. The platform charges customer accounts saved on file, making it ideal for one-time or recurring projects.
Payment options
Payment options
OpSpot offers customers a convenient online payment experience through Stripe, a secure and PCI-compliant solution, to get paid faster and meet industry standards for security and payment efficiency
Discover how our key benefits can enhance the way you do business
Permissions and Security
Seamlessly manage access with role-based controls, ensuring that your team can only view or edit the relevant project areas. Protect sensitive data with secure storage, and track every change with detailed audit trails for complete transparency and security.
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Collaboration and Communication
Foster teamwork with built-in messaging, file sharing, and task ownership. Keep everyone aligned on schedules, responsibilities, and project goals, enhancing productivity across your internal and external teams.
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Project Planning and Scheduling
Optimize your operations with flexible scheduling tools. Assign tasks manually or automatically, and track teams. Visualize upcoming appointments and deadlines with easy-to-navigate calendar views for better time management.
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Budgeting and Cost Management
Track labor, materials, and parts costs efficiently. Stay within budget using our budgeting tools, and compare costs with next-to-hardest (NTH) analysis to make informed financial decisions.
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Client Management
Elevate your client relationships with OpSpot’s CRM features, enabling comprehensive customer profiles and history tracking. Automate communications such as updates and reminders, and offer clients a self-service portal to streamline approvals and track project progress in real time.
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Analytics and Reporting
Gain insight into your operations with robust reporting tools. Generate reports on project progress, costs, and resource allocation. Access dashboards and export data to provide clients and stakeholders with a clear overview of performance.
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